Quotes and invoices
Prepare my invoices: notices, legal status, numbering
In Settings > Invoicing, you fill in once what is printed on your quotes and invoices.
Before you start
- Invoicing is only available to accounts based in France.
- Empty fields are suggested from your account and your ChiptuneMAP listing: check them before saving.
Fill in your company
In "Your company", fill in the 6 required fields: "Company name", "SIRET" (14 digits), "Address", "Postcode", "City" and "Email". Without them, a quote cannot be saved.
Choose the legal status
Choose from the 6 statuses offered. For a company (EURL, SARL, SASU, SAS), "Share capital" and "Registry city (RCS)" are required; the RCS is taken from the SIRET. For a sole trader (EI) or micro-business, "EI" follows your name. Craftsman: turn on "Registered in the trade register".
Set VAT
If you are VAT-exempt, turn on "I am VAT-exempt": the article 293 B CGI notice is added automatically. Otherwise, enter your VAT number (FR + 11 characters) and the "VAT rate" (20% by default). Tick "VAT on debits" only if you chose this option with the tax office.
Choose the prices shown
"Service prices on your quotes and invoices": "Excl. and incl. VAT per line" or "Incl. VAT only", which you can change later on each document. "Type of services": "Services", "Parts sales" or "Both".
Payment and legal notices
"Insert a template" fills "Payment details" or "Legal notices" with a text to adapt. Replace the XXXX with your real IBAN: as long as they remain, the field shows in red.
Check the preview and save
"Preview" shows a €500 excl. VAT invoice with your settings, updated as you type. Click "Save" at the top. An incorrect field is flagged.
Numbering is automatic
Nothing to set. Quotes are numbered D-YYYY-MM-NNN. A draft invoice gets its number YYYY-MM-NNN when issued, following the previous one, with no gap. Credit notes have their own series AV-YYYY-MM-NNN.
What your customer sees
At the top of the document: your logo, name, address, SIRET and VAT number. At the bottom: your status line (e.g. "SAS au capital de 5 000 € · RCS Strasbourg …"), your payment details and your legal notices.
If it doesn't work
- "Complete your invoicing information first." shows on a quote.
- One of the 6 required fields in "Your company" is missing. Fill them in and save.
- Can I choose my own number format?
- No. The number is assigned automatically to keep a continuous sequence, as the law requires.